Office Assistant Job at Inverness Full Time

Job Summary
We are seeking a proactive and organised Office Assistant to support our administrative team. The ideal candidate will possess strong computer skills, excellent organisational abilities, and prior office experience. This role involves managing daily administrative tasks, maintaining efficient office operations, and providing exceptional support to staff and clients. The successful applicant will contribute to a professional and welcoming environment, ensuring smooth communication and data management within the organization. Ideal candidate must know Xero program and Quotient app. Know how to do expenses, creating invoices, strong communication skills.

Responsibilities

• Answering and directing phone calls with professional etiquette
• Managing incoming and outgoing correspondence, including emails and postal mail
• Performing data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
• Organising files, documents, and office supplies to ensure accessibility and neatness
• Assisting with scheduling appointments and maintaining calendars
• Preparing reports, presentations, and other documentation as required
• Supporting administrative projects and tasks to improve office efficiency
• Providing general clerical support such as photocopying, scanning, and filing

Requirements

• Previous office or administrative experience is preferred
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and QuickBooks, Xero, Quotient App.
• Excellent organisational skills with the ability to prioritise tasks effectively
• Good typing speed and accuracy for data entry purposes
• Demonstrated phone etiquette and professional communication skills
• Ability to work independently with minimal supervision while maintaining attention to detail
• Familiarity with clerical procedures and office equipment is advantageous
• Organised mindset with the ability to handle multiple tasks efficiently
• Strong communication skills.

This position offers an engaging environment for individuals eager to develop their administrative skills within a supportive team. The role is suited for those who are organised, detail-oriented, and committed to delivering high-quality support in a professional setting.

Pay: £13.75-£14.00 per hour

Benefits:

• Company pension
• Free parking
• On-site parking

Work Location: In person