Secretary / Co-Ordinator – Cardiac Catheter Suite Job at Preston Full Time

Job description

Job responsibilities

Please read the job description listed below:

You will provide clerical support i.e. typing procedure reports and letters, spreadsheets, waiting time reports associated with the Cardiac Catheterisation Suite and Cardio Respiratory.

Audio transcription of Consultant dictation and transcription of and attendance in the Governance and Cardiology monthly meetings.

Provide an efficient appointments service liaising and linking with both patients and consultants.

Dealing with waiting list issues in conjunction with the Cardio Respiratory Department requirements.

Filing, answering telephone calls and dealing with enquires for all patients attending the Cardiac Catheter Suite

You will be responsible for obtaining relevant case notes for patients attending Cardiac Catheter Suite.

Collect and sort incoming mail to be actioned by medical secretary / consultant, or other healthcare professionals.

Deal with telephone enquiries as and when required in an efficient, tactful and diplomatic manner, ensuring that any messages/information are passed on quickly.

Assist Clinician with administrative duties related to the arrangement of meetings – collation of scans for specialist review meetings.

File patient investigations and correspondence.

Participate in an on-the-job development programme, with exposure to a range of the Medical Secretarys duties and responsibilities, under the supervision of the Cardio-Respiratory Services Manager and Medical Secretarial staff.

Support Medical Secretary Colleagues and work flexibly when they are absent to uphold continuity of secretarial service and to provide cover during periods of annual/ sick leave.

To undertake other duties as and when required, as directed by Medical Secretary Colleagues and Cardio-Respiratory Services Manager.

Undertake duties in accordance with Trust policy and standard procedures in areas such as handling of case notes and appointment systems.

Observe the requirements of the Health & Safety at Work Act and Data Protection Act.

Person Specification

Qualifications

Essential

• GCSE Grade C or above GCSE or Functional Skills Level 2 Maths & English
• NVQ at level 2 in Business Administration (or equivalent experience )
• Typing or word processing qualification at RSA II (or equivalent experience)
• Medical Terminology Qualification (or equivalent experience)

Desirable

• RSA III or equivalent typing qualification
• IT qualification (ITQ at level 2 or equivalent)

Experience

Essential

• Demonstrable experience of clerical work involving computerised systems
• Demonstrable knowledge of medical terminology
• Demonstrable experience of using audio transcription systems

Desirable

• Previous Secretarial experience in Cardiology
• Experience of working within a healthcare environment
• Experience of working within a multi-disciplinary team

Typing

Essential

• Audio typing
• Telephone manner
• Microsoft Office

Desirable

• Medical terminology
• Handwriting test
• Previous experience in NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lancashire Teaching Hospitals NHS Foundation Trust

Address

RPH

Sharoe Green lane North

Preston

PR2 9HT

United Kingdom

Employer’s website

https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)