Receptionist/Administrative Assistant Job at Dundee Full Time

Overview
We are seeking a professional and organised Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing exceptional front-desk support and administrative assistance. The successful candidate will be responsible for managing daily correspondence, maintaining records, and supporting various administrative tasks with efficiency and professionalism. Previous office experience and strong computer skills are highly desirable for this position.

Responsibilities

• Greet visitors and clients in a courteous and professional manner
• Answer incoming calls with excellent phone etiquette and direct enquiries appropriately
• Manage appointment scheduling and coordinate meetings using digital calendars
• Perform data entry tasks accurately using our integrative crm system
• Maintain organised filing systems both electronically and physically
• Assist with administrative duties such as photocopying, scanning, and preparing documents for senior personnel
• Handle correspondence via email and postal mail efficiently
• Support the team with ad hoc administrative tasks as required
• Ensure the reception area remains tidy and welcoming at all times

Qualifications

• Proven office experience or administrative background preferred but not essential
• Strong organisational skills with attention to detail – essential
• Proficient in computer skills including Microsoft Office (Word, Excel, Outlook), Google Workspace, and Sage
• Excellent typing speed and data entry accuracy
• Good communication skills with professional phone etiquette
• Ability to multitask effectively in a fast-paced environment
• Clerical experience is advantageous but not essential; training will be provided
• This role offers an opportunity to develop your administrative skills within a supportive team environment. The ideal candidate will demonstrate reliability, professionalism, and a proactive approach to their work.

Pay: £26,000.00-£28,000.00 per year

Benefits:

• Company pension

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 1 year (preferred)

Work Location: In person