Receptionist/Administrator Job at Northampton Full Time

What if your next role actually made you excited for Mondays? At Siemens Mobility, we believe our people are the cornerstone of our success. We are committed to nurturing a supportive and inclusive environment where every team member can thrive. Join our global community, where your growth and development are as important as our shared mission to innovate and transform the Rail industry.

We are currently recruiting for a Receptionist / Administrator to come and join the team in Northampton to provide administrative support to the Office Manager and the wider business. The role will be processing expenses, filing, recording team annual leave and sickness as well as reception duties, where you will have entrance access control and be required to meet and greet visitors.

• Providing day to day administrative support including raising purchase orders, processing
• expenses, filing and archiving
• Maintaining records and filing systems; typing and entering data into computer systems, including Office applications or specialised software packages
• Administering programmes, projects and processes specific to the organisation unit served
• Logging and reporting annual leave and sickness

• Performing entrance and access controls in the depot
• Receiving and switching incoming calls
• Verifying credentials of persons entering property and announcing them to the appropriate contact person
• Assuring that packages leaving the property are duly authorised
• Ordering and replenishing stationery items
• Arranging meetings (booking rooms and catering requirements)
• Ordering and preparing catering for the meeting rooms
• Keeping reception area and meeting rooms clean and presentable
• Arranging taxis and couriers collection and delivery

• Proven capability in administrative skills and duties
• Effective organisational, interpersonal and time management skills
• Excellent communication and IT skills

We deliver Apprenticeships and are therefore an educational provider, that is committed to maintaining the highest standards of safety and excellence in education. As part of our commitment to safeguarding and legal compliance, we require all applicants to complete the following documentation before proceeding to the interview stage.

• Uphold and implement the company’s safeguarding policies and procedures.
• Ensure the safety and welfare of all vulnerable adults and children in accordance with statutory requirements.
• Attend regular safeguarding training and maintain up-to-date knowledge of best practices and legislation.
• Report any concerns regarding vulnerable adults and children’s welfare to the designated safeguarding lead promptly and accurately.
• Foster a culture of vigilance and continuous improvement in safeguarding practices.
• This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. All convictions, cautions, and bind-overs, including those regarded as ‘spent’ must be declared. The successful candidate will be required to undergo an enhanced Disclosure and Barring Service
• (DBS) check and provide satisfactory references.

At Siemens Mobility, we believe that work should work for you. We go beyond standard benefits to create an environment where our people feel supported, empowered and valued both professionally and personally.

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!

We are a Disability Confident Leader and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter, who will be happy to support you.

At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don’t match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply