Administrator/Office Assistant Job at London Full Time

We are looking for a bright & energetic individual to join our team. This is an exciting opportunity for somebody who is looking to develop their career within a well-established and growing company. The role will be based in our Head Office in North Finchley. This opportunity is for an individual to work for a modern, forward thinking business; that believe the strengths, skills and personalities of their staff are the key to the company’s growth and success.

THE ROLE

• Taking and making calls to tenants, clients, subcontractors and on site colleagues.
• Receiving client requests and preparing work orders.
• Relaying instructions to on site operatives and collating details of works in progress.
• Updating clients on status of works.
• Maintaining continuity of projects by communicating instructions to colleagues both office and site based.
• Ensure all relevant computer and manual records are kept up to date including where necessary tenant and/or property notes using the in-house software system,
• Keeping information accessible by sorting and filing paper/certificates and E-documents.
• Preparing reports, summarising data and to offer ideas that may help save money & streamline the business.
• Updating databases and ensuring compliance of all operatives.
• Provide daily support to all other members of the team
• Keeping up to date with H&S compliance with the industry
• Debt management & invoicing
• Working with the owner to help implement new ideas & systems to help maintain & grow the business

THE PERSON

• You must be able to prioritise and work under pressure. It is crucial in this role that you possess excellent interpersonal skills. Previous office experience or experience in a similar role (not necessarily construction sector) is preferable.
• Excellent IT skills and be familiar with working with databases.
• Good working knowledge of Excel, Outlook & Quickbooks
• A good re-call/memory of ongoing jobs
• Articulate; as much of the day will be spent communicating via telephone
• Ability to build strong relationships with both Clients and colleagues

EXPERIENCE

• Previous experience of working in an office (not necessarily in the construction/property sector).
• WORKING HOURS Full-time Monday to Friday 8.00am to 5.00pm (Hours may be flexible but expect min 35hrs pw)

Job Types: Full-time, Permanent

Pay: £23,132.20-£28,080.00 per year

Benefits:

• Company pension
• On-site parking

Language:

• English (required)

Work Location: In person