Executive Assistant Job at Beaconsfield Full Time NEW

Job Summary
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our senior management team. The successful candidate will play a vital role in ensuring smooth daily operations, managing schedules, and facilitating effective communication across departments. This paid position offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to a dynamic and professional environment.

Responsibilities

• Manage and maintain executive calendars, organise meetings, and coordinate appointments efficiently
• Prepare and edit correspondence, reports, presentations, and other documents using Microsoft Office and Google Workspace
• Handle incoming calls with professionalism, demonstrating excellent phone etiquette
• Perform data entry tasks accurately within various systems, including QuickBooks and other accounting software
• Organise travel arrangements and logistics for executives as required
• Assist with general administrative duties such as filing, photocopying, and organising office supplies
• Support project coordination by tracking deadlines and follow-ups
• Liaise with internal teams and external contacts to facilitate effective communication
• Maintain confidentiality of sensitive information at all times

Experience

• Proven administrative experience in an office environment or as an Executive Assistant
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or similar accounting software is highly desirable
• Strong organisational skills with the ability to prioritise tasks effectively
• Excellent data entry skills with high accuracy and attention to detail
• Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced setting
• Good typing speed (minimum 60 words per minute) and familiarity with office equipment and technology
• Previous experience in clerical roles or office support positions is advantageous

This role requires a professional attitude, exceptional organisational abilities, and the capacity to adapt swiftly to changing priorities. The ideal candidate will be a reliable team player committed to delivering high-quality support within a busy office environment.

Pay: £24,420.00-£56,615.91 per year

Benefits:

• Casual dress
• Free parking

Work Location: In person