Finance Administrator Job at Eastbourne, East Sussex Full Time

Location:Eastbourne
Job Type: Permanent, Full-Time (37.5 hours per week)
Salary: Up to £30,000 per annum (dependent on experience) + benefits

Our client is a well-established, independent firm of Chartered Accountants with offices across East Sussex. They provide a full range of accountancy, tax, and advisory services to SMEs, individuals, and specialist sectors.

The Role

Due to continued growth, the firm is looking to recruit a Finance Administrator to join their busy accounts and administration team.

This is a varied, hands-on role suited to someone with strong administrative experience, good numerical ability, and excellent attention to detail. You will support a wide range of transactional finance, client administration, and office support tasks.

Key Responsibilities

You will be responsible for a broad mix of finance and administrative duties, including:

• Processing accounts payable, accounts receivable, and credit control
• Managing standing orders, cashbooks, and month-end transfers
• Supporting month-end processes including journals, accruals, and reporting
• Maintaining accurate records in accounting systems (Xero, Sage, QuickBooks)
• Managing client onboarding via Ignition, including payments and AML checks
• Updating office fees spreadsheets and completing monthly reconciliations
• Assisting with billing, payroll invoicing (outsourced), WIP write-offs, and credit notes
• Handling incoming payments, including banking cheques and card payments
• Reconciling petty cash and supporting fee protection claims and renewal invoicing
• Managing client administration, including HMRC updates, database maintenance, and AML records
• Liaising with clients, suppliers, and internal teams to resolve queries
• Supporting diary management, including marketing meetings
• Managing incoming and outgoing post, couriers, online documentation, and client records
• Providing general office support including reception, phones, scanning, photocopying, and other administrative duties

Requirements

• Previous experience in a finance, accounts, or administrative role within a financial environment
• Strong numeracy skills (GCSE Maths or equivalent minimum)
• Excellent attention to detail and strong organisational skills
• Confident user of Microsoft Excel
• Experience using accounting systems such as Xero, Sage, or QuickBooks
• Strong communication skills and ability to work effectively as part of a team
• Comfortable handling a varied workload in a busy office environment

Benefits

• Discretionary performance-related bonus
• Optional private medical insurance (post-probation)
• Optional NEST pension scheme
• 28 days holiday including bank holidays (increasing to 33 days with service)
• Office closure between Christmas and New Year
• Company social events across offices