Administration Assistant Job at Dursley Full Time NEW

Company Description

Due to continued considerable success and company expansion, Retro Track and Air are looking to develop our thriving team with a dynamic, self-motivated Design office administrator . With significant contracts already in place, we continue to secure high-profile public-sector contracts.

Retro Track & Air (UK) Ltd is a pioneering CAA approved design, production & maintenance organisation, established in 1987 by passionate aviation and racing car enthusiasts. Rooted in a profound love for aviation, Retro aims to be a formidable replacement for lost wartime OEMs. Over the years, we have emerged as an unrivalled leader in the industry, offering exceptional engineering expertise and fostering an impeccable reputation for vintage piston engine aircraft repair and overhaul from the WW2 era.

If you are a Office administrator,looking for a truly unique opportunity to craft out a successful future, then this is the perfect opportunity. You will be working on a variety of legacy aerospace projects of a multidisciplinary nature & activities covering Design, Production & Maintenance of Aircraft, Aero-Engines & Systems, from the golden age of flight and shortly beyond the end of the Second World War.

On offer is full training on all our internal systems alongside the chance to technically progress within the business and work on highly interesting historical aero-engineering projects.

The company is based on the outskirts of Dursley, Gloucestershire, perfect for someone looking to work at a local site with great transport links and away from the hustle of nearby cities.

This role would suit a motivated, experienced Administration Assistant with a real passion for engineering. Relevant interests alongside could include any form of transportation, propulsion systems, vehicle maintenance, historical engineering etc.

All in all, this is a fantastic opportunity to play a significant role in the development of a passionate team within a unique organisation who can offer an opportunity to be involved in a diverse range of projects.

Job Purpose

To provide efficient administrative and organizational support to the design project manager & Design organisation to facilitate communication, maintain project documentation, and supporting the creative workflow.

Key Responsibilities

· Monitoring, tracking, and chasing timesheet submissions

· Monitoring Shifts change requests

· Monitoring the shared mailbox

· Triaging and responding to general queries from internal departments and external customers

· Preparing internal and external communications

· Work order consolidation and coordination

· Tracking and reconciling document approvals

· Updating project trackers and progress reports

· Assist in preparing and submitting documents to customers

· Preparing meeting agendas, minutes, and action trackers

· Supporting customer updates and status reporting

· Maintaining accurate records, logs, and databases

· Assisting with producing regular reports

· Maintaining filing systems

· Assisting with audits and quality reviews

· Supporting implementation of new tools or workflows

Person Specification

Essential Skills & Experience:

· Extensive use of Microsoft Office, in particular Word and Excel

· Time spent in a busy office environment

Candidate Profile:

· Organised

· Good communication skills

· Presentable

· Punctual

· Accountable

· Industrious

· Dedicated

· Collegial

· Collaborative

· Proactive

· Driven

Qualifications

• Administration qualification, office management, or a related field (or equivalent experience).
• Additional training or certification in project management or office coordination is a plus.

Working Conditions

• Office-based
• Fast-paced, collaborative, creative environment.

Terms and Conditions

Retro Track & Air (U.K.) Ltd., encourages applications from individuals. Applications from agencies or any third parties will not be accepted.

Retro Track & Air (U.K.) Ltd., does not acknowledge or accept any terms or conditions that may be contained in or attached to an email or otherwise presented to Retro Track & Air related to any services, including terms and conditions of any recruitment search or promotion services, or any terms and conditions of employment with Retro Track & Air. All such terms and conditions shall be the subject of negotiation with Retro Track & Air and agreement in writing between the parties.

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking
• Sick pay

Ability to commute/relocate:

• Dursley GL11 5HP: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (required)

Experience:

• Administrative: 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person