Office Administration Assistant Job at Dundee Full Time NEW

Job Summary
We are seeking a highly organised and detail-oriented Office Administration Assistant to support our administrative team. The successful candidate will be responsible for managing daily office tasks, maintaining accurate records, and ensuring smooth communication across departments. This role offers an excellent opportunity to develop your administrative skills within a professional environment, contributing to the efficient operation of our organisation.

Responsibilities

• Managing incoming calls with professional phone etiquette and directing enquiries appropriately
• Organising and maintaining physical and electronic filing systems for easy retrieval of documents
• Performing data entry tasks with accuracy using Microsoft Office, Google Workspace, and QuickBooks
• Assisting with scheduling appointments, meetings, and coordinating calendars for team members
• Preparing correspondence, reports, and other documentation as required
• Supporting invoicing, billing, and basic bookkeeping activities using QuickBooks
• Handling general administrative duties such as photocopying, scanning, and distributing mail
• Ensuring office supplies are stocked and ordering replacements when necessary
• Providing support to other departments with ad hoc administrative tasks to ensure operational efficiency

Skills

• Proven office experience with strong organisational skills and attention to detail
• Proficient in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and basic data entry techniques
• Previous clerical or administrative experience is highly desirable- especially in financial services
• Excellent phone etiquette with clear communication skills
• Accurate typing skills to facilitate efficient data entry and document preparation
• Strong organisational abilities to manage multiple tasks simultaneously in a busy environment
• Ability to work independently with minimal supervision while maintaining a professional attitude

This position offers a dynamic work environment where organisational excellence is valued. The ideal candidate will be proactive, adaptable, and eager to contribute positively to our team.

Pay: £24,500.00-£27,000.00 per year

Benefits:

• Company pension
• Sick pay

Work Location: In person