Operations Administrator Job at Forres Full Time NEW

C Fraser Engineering Ltd is a small family-run business, based near Brodie. We offer a wide range of welding and fabrication services to various industries across the North of Scotland.

We are seeking a reliable and highly organised Operations Administrator to join our close-knit team.

Expected Hours: 20 hours per week, ideally worked over four days, Monday to Friday, between 8am and 5pm

Responsibilities will include:

• Answering incoming calls to the office: recording caller details, redirecting calls, and taking messages for colleagues.
• General administration: monitoring email enquiries, updating calendars, managing customer and supplier contacts.
• Data and system management: maintaining our service and product database by updating prices, amending details, and inputting new items.
• Job administration: assisting with the preparation of customer quotes, creating new jobs, and logging job expenses using job management software.
• Arranging travel and accommodation as requested.
• Purchasing support: liaising with suppliers and subcontractors, requesting material quotes, creating draft purchase orders, ordering materials and recording incoming deliveries.
• Scanning and filing material certificates when required.

The ideal candidate should be hard working, comfortable employing initiative and able to manage their own workload effectively. They must be a team player with a positive attitude and an excellent eye for detail.

Essential:

• Excellent communication skills, both written and verbal.
• Friendly and professional manner when communicating with customers, suppliers and colleagues.
• Keen attention to detail and accuracy in data entry.
• Enthusiastic and with a proactive approach to problem solving.
• Comfortable working collaboratively within a small team environment.

Advantageous

• Previous experience in office administration.

Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the company.

To apply, please send your CV and a short introduction outlining your relevant experience.

Job Types: Part-time, Permanent

Pay: £14,560.00-£16,640.00 per year

Benefits:

• Casual dress
• Flexitime
• Free parking

Ability to commute/relocate:

• Forres IV36 2TE: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person