Admin Assistant Job at Wingerworth Full Time NEW

OVERALL SUMMARY: The post holder will be directly responsible to the Branch Secretary and flexibly support the administration needs of the Branch.

DUTIES AND RESPONSIBILITIES

1. Administration: To support Branch Executive Team in all administration work of the Branch including:

· Supporting Office Manager in organising and administrating meetings and events (e.g., arranging physical/ virtual venues, issuing materials and minute-taking).

· Providing support for Branch Executive through use of software and office equipment (including photocopier etc).

· Storing and retrieving data on Office systems as required.

2. Communication: To support branch communications through:

· Preparing and issuing internal and external communications as required.

· Undertaking such reception duties as directed by the Office Manager or Branch Executive Team.

3. Resourcing: To support the activities of the Branch through:

· Receiving and stock-checking incoming and existing materials.

· Undertake monthly data cleansing exercise to ensure data is accurate and up to date.

This list is not exhaustive and the Administrator can expect to play a full role in the administration of electoral processes; campaigns; and recruitment as required.

4. To attend and report to Branch Executive Committee meetings as required.

To undertake other duties as may be required and which are commensurate with the grade and Branch requirements.

PERSON SPECIFICATION

UNISON Derbyshire Branch is an equal opportunities employer, committed to complying with the Equality Act 2010 and providing a supportive and developmental environment. This Person Specification is designed to help interviewing panels to assess the suitability of candidates in a consistent and objective way to eliminate bias and discrimination. Short listing for interview will be based on these requirements and questions at interview will be based only on these criteria, so candidates should look to evidence these in their application and interview.

KNOWLEDGE

1.1 Understanding of general office administration, including postal, filing systems, phone and mailbox duties.

1.2 Working knowledge of standard office IT packages including Microsoft Office.

1.3 Understanding of GDPR and confidentiality.

1.4 Understanding of the values and aims of trade unions.

1.5 Understanding of equal opportunities in the workplace.

EXPERIENCE

2.2 Previous experience of administration work.

SKILLS

3.1 Good interpersonal and communication skills both in written and verbal communication.

3.2 Ability to manage difficult phone and email conversations with stressed/ distressed service users.

3.3 Consistent team working approach.

3.4 Delivery of good customer service.

3.5 Ability to plan and prioritise work effectively.

3.6 Able to act independently and on own initiative.

Job Type: Part-time

Pay: £26,403.00-£28,142.00 per year

Expected hours: 17.5 per week

Benefits:

• Casual dress
• Company pension
• Free parking
• Sick pay

Work Location: In person