Administration & HR Assistant Job at Grimsby Full Time

Centre4 is looking for an Administration & HR Assistant to provide high-quality administrative support across the organisation.

This is a varied and rewarding role, supporting administration, HR processes, recruitment, onboarding, compliance and basic financial administration. Working closely with colleagues across Centre4, you’ll help ensure our systems, records and processes are accurate, efficient and compliant.

We’re looking for someone who is highly organised, detail-focused and confident using IT systems, with excellent communication skills and a willingness to learn. In return, you’ll join a friendly and committed team making a positive difference in our community.

We hire for attitude as much as experience. If you don’t meet every requirement but believe you’d be a strong fit, we encourage you to get in touch and tell us why.

Key tasks and responsibilities

Planning

• Plan and schedule appointments
• Organise and prepare documents for meetings
• Organise and book meetings and events, i.e. face to face and via Teams

Delivery

• Maintain contact lists, manage and co-ordinate calendars
• Compose and prepare correspondence
• Document management: carrying out the filing and appropriate storage of documents, formatting of reports and documents
• Assist with recruitment and new starter onboarding processes
• Accurate entry of information on systems
• Answer enquiries and provide relevant information
• Produce and distribute scheduled and ad hoc reports as required
• Support other team members with administration tasks as required
• Work in a varied setting, with commercial and charitable income being equally important to our viability  
• Bring excellent ICT skills and willing to support the drive towards our paperless system
• Support the Senior Leadership Team with administrative tasks  
• Support the Head of Service to maintain HR compliance and resourcing
• Assist in basic financial processes

Engagement

• Provide excellent customer service
• Interact and co-operate with all members of the Centre4 team and its suppliers and customers
• Bring a willingness to embrace our ethos and approach

Compliance and quality

• Maintain and update employee records and files
• Identify and report safeguarding concerns in line with policy
• Safe, confidential and compliant processing of information

Monitoring and evaluation

• Maintain accurate and safe record keeping recording actions and events in line with current legislation

Finance and funding

• Ensure activities are managed within agreed budgets
• Order and monitor goods and services, process invoices and billing correctly in line with procedures

Working for Centre4

• Uphold the ethos of Centre4 in all work and be a positive ambassador for the organisation
• Comply and engage with all policy and procedure adopted by the organisation
• Be committed to an inclusive approach to working that values and engages all our community and stakeholders
• Maintain safe and high standards of practice in all work.

Other duties

The above is a non-exhaustive list of duties, and you are expected to undertake any other duties as requested by your Line Manager. The organisation reserves the right to amend the job description in line with the changing demands of the business.

Job Types: Full-time, Permanent

Pay: £26,910.00 per year

Benefits:

• Canteen
• Cycle to work scheme
• On-site gym
• On-site parking
• Sick pay

Work Location: In person