Office Administrator Job at Ilford Full Time

Overview
We are seeking a highly organised and proactive Office Administrator to join our team. The successful candidate will play a vital role in ensuring the smooth operation of daily office functions, providing administrative support, and maintaining effective communication across departments. This paid position offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to a dynamic work environment.

Duties

• Manage incoming calls with professional phone etiquette and direct enquiries appropriately
• Organise and maintain physical and electronic filing systems for easy retrieval of documents
• Perform data entry tasks accurately using Microsoft Office and Google Workspace applications
• Assist with scheduling appointments, meetings, and maintaining calendars for staff members
• Prepare correspondence, reports, and presentations as required
• Handle invoicing and bookkeeping tasks using QuickBooks or similar accounting software
• Support other administrative functions such as ordering supplies and managing office inventories
• Ensure the office environment remains tidy, safe, and well-organised at all times

Skills

• Proven office experience with strong organisational skills
• Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Drive, Calendar)
• Experience with QuickBooks or similar accounting software is desirable
• Excellent typing speed and data entry accuracy
• Strong administrative experience with attention to detail
• Good phone etiquette with the ability to communicate clearly and professionally
• Ability to multitask efficiently in a fast-paced environment
• Familiarity with clerical procedures and basic bookkeeping practices

This role is ideal for a motivated individual seeking to utilise their administrative expertise within a supportive team. Applicants should demonstrate excellent organisational abilities, proficiency in relevant software tools, and a professional approach to all aspects of office management.

Pay: £24,420.00-£35,000.00 per year

Benefits:

• Casual dress
• Company events
• On-site parking
• Work from home

Ability to commute/relocate:

• Ilford IG1 1HR: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Administrative: 2 years (preferred)

Work Location: In person