Administrative Assistant Job at Bedford Full Time NEW

Job Description:

Administrative Assistant, Hybrid/Remote

About Pink Spaghetti

Pink Spaghetti is a UK-wide virtual assistant franchise supporting small business owners with administration, organisation, and day-to-day business support. This role is with the Chelmsford and Brentwood franchise, not head office, and you will be working directly with Johanna and her team to support a portfolio of clients across a range of industries.

The role

Pink Spaghetti Chelmsford and Brentwood is growing, and we are looking for an experienced, detail-minded Administrative Assistant to support both our clients and internal team with high-quality day-to-day administration.

This is not a standard admin role. Our clients operate in fast-paced, demanding environments including the construction industry, and we need someone who can hit the ground running, manage competing priorities, and hold their own when things get complex. If you thrive under pressure and take pride in doing things properly, we would love to hear from you.

This role will initially be based in my home office near the centre of Bedford for onboarding and training. Once you are confident in the role and meeting the expected standards, there will be the opportunity to work more remotely.

Role at a glance

Location: Bedford (near the centre), initially hybrid with more remote working over time

Hours: 15 hours per week, spread across Monday to Friday, with a strong view to increasing hours as the role develops

Contract: Part-time, with opportunity to progress

Pay: From £15.00 per hour

What you will do

• Manage shared inboxes and calendars, triage emails, schedule meetings, and send confirmations
• Format documents and presentations in Microsoft 365, create PDFs, and maintain filing systems in SharePoint or Google Drive
• Update trackers and spreadsheets, produce simple reports, and keep CRM and Monday boards tidy and up to date
• Prepare invoices and purchase orders, reconcile receipts, file statements, and support with light finance admin in Xero or similar
• Liaise with and help coordinate subcontractors on behalf of clients in the construction sector
• Maintain templates, standard operating procedures, and checklists
• Log time accurately in Toggl and meet agreed turnaround times
• Handle client queries in a calm and professional manner via phone and email, including managing difficult or demanding clients with confidence and diplomacy
• What you will bring
• Proven experience in the construction industry or as an EA/PA in a fast-paced, detail-orientated role
• Demonstrable experience managing or coordinating subcontractors, or supporting those who do
• Strong Microsoft 365 skills, particularly Outlook, Word, and Excel (PowerPoint useful)
• Excellent written English with strong attention to detail
• The ability to prioritise, follow processes, and meet deadlines without needing to be chased
• A can-do attitude and the resilience to stay calm and solutions-focused when things do not go to plan
• Confidence dealing with tricky clients professionally and without drama
• Discretion and good judgement when handling confidential information
• Confidence using or learning systems such as Monday, Xero, Google Workspace, and DocuSign
• A confident and professional telephone manner
• Bonus (not essential):
• Bookkeeping experience
• Content writing or marketing support experience

You will also need to be resilient, open to feedback, and comfortable working to consistently high standards. And importantly, you must love dogs.

Working pattern and onboarding

• Initial onboarding and training will take place in my home office in Bedford
• Hours are spread across Monday to Friday during office hours
• 5 hours per week to start, with more available as the role grows
• As you become more confident in the role, there will be more flexibility to work remotely

Job Type: Part-time

Benefits:

• Company pension
• Free parking
• Health and wellbeing programme
• Loyalty bonus after 2 years of service
• All equipment provided

Language:

• English (required)

Work Location: Hybrid remote in Bedford MK40 3DB

How to apply

This position is open until the right candidate is found. To apply, please request an application form and submit it alongside your CV.

Job Type: Part-time

Pay: From £15.00 per hour

Work Location: Hybrid remote in Bedford MK40 3DB