Warehouse Admin Assistant Job at Edinburgh Full Time NEW

Vacancy: Warehouse Admin Assistant

• Contract type: Full-time, permanent contract
• Location: Leith
• Salary: £26,242.70 per annum
• Line Manager: Warehouse Manager/Deputy Warehouse Managers

About us

At Bookspeed we’re on a mission to put more books into the world, and we’re looking for a Warehouse Admin Assistant to help us do that.

We are a fun, creative, customer-focused books wholesaler, curating and supplying gorgeous book ranges for an exciting mix of retailers. Our customers include quirky owner-led boutiques and well-known brands, such as Oliver Bonas and Moonpig, as well as independent farm shops, garden centres and many of the UK’s leading heritage sites and attractions, such as the National Trust and the Natural History Museum.

We also work hard to make Bookspeed the best place to work, placing an emphasis on wellbeing, inclusion, flexible working and fun.

The role

Bookspeed has a vacancy for an energetic and efficient individual to join its warehouse team. The Warehouse Administrative Assistant role is one that will help increase the capacity within the team as we continue to grow.

The role is varied and will include both desk-based work and physical warehouse work. As the company grows and our systems improve, it is expected that this role, and you, will develop and more of your time will be spent on administrative tasks. Full training on our systems and processes will be given, but warehouse experience would be an advantage.

What you will be doing

You will be working in a team that flexes from 24-30 depending on seasonal workflows. Your initial responsibilities will include:

• Supporting the smooth running of the goods-in department by:
• Prepping receipt lines and repairing broken receipt lines.
• Doing stock price checks prior to stock arriving, helping speed up the goods-in process.
• Helping to keep goods flowing out of the warehouse by:
• Booking in deliveries to customers; this varies from calling or emailing customers direct, to using various online portals and booking systems.
• Uploading export details onto our courier’s portal, which is required when we send Pallets to Eire.
• Keeping our inventory as accurate as possible, including:
• Stock amendments, which include investigating missing stock and reporting it to a line manager.
• Stock returns administration, in which you will process the returns on our system and upload onto the online “Batch” portal.
• Weekly checks on stock variants so you can update our system and move new stock into the correct picking bins.
• Amending our inventory accurately to account for damaged stock each day.
• Processing customer credits.

During any periods when there is not enough administrative work to fill the full day, you will work alongside the rest of the warehouse team to ensure that stock is:

• Received, shelved, and recorded quickly and accurately.
• Kept tidy and organised.
• Picked and packed securely to send out to our customers to ensure the best experience when they receive a delivery from us.

What we’re looking for

• Experience as an administrator.
• Excellent knowledge of Microsoft applications.
• Good problem-solving skills with a keen eye for detail.
• An ability to work and communicate as part of a team.
• That you are a quick-learner and able to use your own initiative

Working pattern

This position is full-time, 37.5 hours per week on a permanent basis. Working hours are Monday to Friday; from 9am to 5pm. Full-time staff have two paid breaks of 15 minutes each and an unpaid break of 30 minutes at lunch-time. Working hours may be adjusted in line with business needs. Overtime may be required with prior notice and will be compensated at time and a half for any hours worked beyond your contracted weekly hours.

Full-time staff receive 32 days holiday per year, pro-rata for part-time staff.

Peak time shifts: In order to maximise the space in the main warehouse we may be spreading the workload throughout a longer day by operating a shift system for at least the last three months of the year. This will not mean longer working hours, but you will be required to either start and finish earlier or later. You may occasionally be required to work on a Saturday, in which case you will receive a day off during the week as appropriate.

How to apply

Please submit an online application via Indeed OR send a copy of your CV with a brief covering note to [email protected]. Closing date is midday on Monday 8th June.

Shortlisted candidates will be contacted and invited to an initial interview. We may run second interviews. If you haven’t heard from us within three weeks once the advert is closed, unfortunately your application has been unsuccessful on this occasion.

We want to make applying for our vacancies accessible to all. If you need support to complete your application, please email with your request to [email protected].

Bookspeed is an Equal Opportunities employer and Living Wage and Living Hours accredited. We are committed to diversity and inclusion in the workplace and welcome applicants from all backgrounds and walks of life. We believe diverse workforces make successful working environments, but research has shown that some people from under-represented backgrounds won’t apply for jobs if they feel they don’t tick every box. If you think that might be you and you’d like to work for us, we encourage you to apply.

Pay: £26,242.70 per year

Work Location: In person